BYLAWS
CLIFTON PLEASURE CLUB
Table of Contents
ARTICLE I – NAME, OBJECTIVES, PLANS AND COLORS
ARTICLE II – COURTESIES
SECTION 1. INDIVIDUAL COURTESIES
SECTION 2. TERM OF COURTESIES
ARTICLE III – FEES AND DUES
SECTION 1. ANNUAL DUES
SECTION 2. NON-PAYMENT OF DUES
ARTICLE IV – ELECTIONs
SECTION 1. ANNUAL MEETING
SECTION 2. DIRECTOR TERMS
SECTION 3. VOTING AND TERMS
SECTION 4. NOMINATION ELIGIBILITY
SECTION 5. NOMINATION PROCEDURES
SECTION 6. PROXY VOTING
ARTICLE V – THE BOARD OF BOARD DIRECTORS
SECTION 1. ELECTIVE POSITIONS
SECTION 2. BOARD OF DIRECTORS
ARTICLE VI – DUTIES OF THE BOARD OF DIRECTORS
SECTION 1. BOARD RESPONSIBILITIES
SECTION 2. BOARD ABSENCES
SECTION 3. BOARD VACANCIES
SECTION 4. THE PRESIDENT
SECTION 5. THE VICE PRESIDENT
SECTION 6. THE SECRETARY
SECTION 7. THE TREASURER
SECTION 8. THE HISTORIAN
SECTION 9. MEMBER LIAISON
SECTION 10. REMOVAL FROM OFFICE
SECTION 11. COMPENSATION
SECTION 12. COMMITTEES
SECTION 13. GENERAL RULES FOR COMMITTEES
ARTICLE VII – MEETINGS 14
SECTION 1. REGULAR MEETING OF THE MEMBERS
SECTION 2. SPECIAL MEETINGS
SECTION 3. QUORUMS AT MEETING OF MEMBERS
SECTION 4. VOTING AND PARTICIPATION
SECTION 5. ORDER OF BUSINESS
SECTION 6. REGULAR MEETING OF THE BOARD OF DIRECTORS
SECTION 7. SPECIAL BOARD OF DIRECTORS MEETINGS
SECTION 8. NOTICE OF THE BOARD OF DIRECTORS MEETING
SECTION 9. QUORUM AT MEETINGS OF THE BOARD OF DIRECTORS
SECTION 10. BUSINESS TRANSACTED
SECTION 11. PARLIAMENTARY AUTHORITY
SECTION 12. MEANS OF COMMUNICATION EQUIPMENT
ARTICLE VIII AMENDING THE BYLAWS
SECTION 1. REGULAR MEETING OF THE MEMBERS
SECTION 2. VOTING ON BYLAWS
SECTION 3. BYLAW REJECTION
ARTICLE IX MEMBERSHIP
SECTION 1. MEMBERSHIP DEFINITION
SECTION 2. DUES
SECTION 3. MEMBERSHIP PROCEDURE
SECTION 4. MEMBERSHIP NUMBER
ARTICLE X MEMBERSHIP DISCIPLINE
SECTION 1. MEMBER COMPLAINTS
SECTION 2. MEMBER DISCIPLINE
ARTICLE XI FISCAL YEAR
ARTICLE XII EXECUTIVE DIRECTOR
SECTION 2. EXECUTIVE DIRECTOR RESPONSIBILITIES
Clifton Pleasure Club, Incorporated
Established 1913
ARTICLE I – NAME, OBJECTIVES, PLANS AND COLORS
- The Name of this organization shall be the “Clifton Pleasure Club, Incorporated.”
- The objectives of this organization shall be the promotion of pleasure and good fellowship among its members and the maintenance of a Clubhouse with home comforts.
- The colors of the Club shall be orange, blue, and white.
- The membership of this organization shall be limited to those members who are in good standing and the maximum number shall be two hundred and fifty (250).
- This club shall not disband as long as seven (7) members in good standing wish to continue its existence.
ARTICLE II – COURTESIES
SECTION 1. INDIVIDUAL COURTESIES
The Board of Directors may, from time to time, admit to the privileges of the Club any individuals they deem appropriate. Such privileges shall continue only for such time and under such conditions as specified by the Board of Directors.
SECTION 2. TERM OF COURTESIES
The Board of Directors may extend these courtesies at their discretion, so long as they are not acting inconsistently with the Articles of Incorporation and the By-Laws of the Club.
ARTICLE III – FEES AND DUES
SECTION 1. ANNUAL DUES
The Board of Directors shall determine from time to time the amounts each member and associate shall pay for annual dues and charges and when such amounts must be paid.
SECTION 2. NON-PAYMENT OF DUES
Members and associates who have not paid their annual dues, fees and charges within thirty (30) days of the due date shall receive reminders for a period of up to 90 days. Persons remaining lapsed on dues for a period of ninety days from the due date will automatically be placed on a Member Inactive List. Notification of this change of status will be sent to the affected party by email. Once the member would like to return to the club, they may pay the current dues of the month they are rejoining and return to Active status. No penalties, missed dues, or late charges are applied to the account.
ARTICLE IV – ELECTIONS
SECTION 1. ANNUAL MEETING
The annual meeting will be held in January.
SECTION 2. DIRECTOR TERMS
The members of the Club entitled to vote shall elect the members of the Club Board of Directors at the annual meeting. The Directors so elected shall serve a term of two years beginning immediately after the adjournment of the annual meeting at which they are elected.
SECTION 3. VOTING AND TERMS
The five members of the Board of Directors shall be elected by a plurality of members voting and entitled to vote. The directors so elected shall serve for a term of two years each or until their successor shall be elected.
SECTION 4. NOMINATION ELIGIBILITY
Members may nominate themselves or others for a specific position (as outlined in Article VI) on The Board of Directors. Nominations will be in person at the club or online and are to open no more than 90 days before the annual meeting, and close no later than 30 days before the annual meeting.
Members may be nominated for more than one position but can only run for one position per election.
SECTION 5. NOMINATION PROCEDURES
The Secretary will then, within thirty days of nominations closing, will post nominations to the club website for a period of two weeks. Members nominated by other members may refuse the nomination at this time and ask the Secretary to remove them from the candidates.
The Secretary will then, at the end of that two weeks, post a ballot that will remain open for 10 days.
At the annual meeting, the Secretary, who will announce the results numerically of the election before the adjournment of the annual meeting.
The Board of Directors will be elected only by the results of the filled in ballots. In order to be counted, electronic ballots must reach the Club Secretary on or before the end of the posted voting period.
SECTION 6. PROXY VOTING
Full Members in good standing may authorize another Full Member in good standing to vote for them at a Membership meeting. The member giving their proxy must notify the Secretary in writing prior to the meeting that the proxy shall be exercised, notifying the Secretary of their authorization of the proxy and the Full Member in good standing that shall be exercising said proxy on their behalf. The notice must include the agenda items on which the proxy will be exercised. The member holding the proxy must identify the person for whom they hold such proxy during roll call at the beginning of the meeting. If the proxy is granted by a Full Member who is not in good standing or is granted to a Full Member not in good standing or to a member not otherwise authorized to vote, the proxy shall be considered invalid. Proxies shall expire at the end of the meeting for which they were granted. The proxy vote shall be labeled that it is a proxy vote and signed by the proxy holder. Members shall not vote by proxy where prohibited in the bylaws.
ARTICLE V – THE BOARD OF BOARD DIRECTORS
SECTION 1. ELECTIVE POSITIONS
The elective Officers of the Club shall be President, Vice-President, Treasurer, Secretary, and Director At Large. They shall hold office for one (1) year and until their respective successors are elected and qualified.
SECTION 2. BOARD OF DIRECTORS
The Board of Directors shall be composed of the President, Vice-President, Treasurer, Secretary, Director At Large, Historian, and Member at Large. The President shall be the chair of the board.
SECTION 3. NON-VOTING MEMBERS OF THE BOARD OF DIRECTORS
Historian, and Member at Large are volunteer positions and attend board meetings in an advisory capacity. They do not have voting power on the Board of Directors.
ARTICLE VI – DUTIES OF THE BOARD OF DIRECTORS
SECTION 1. BOARD RESPONSIBILITIES
It shall be the duty of the Board of Directors:
- Carry out the purposes of the Club according to its By-Laws.
- Keep Clubhouse / Club properties adequately insured at all times.
- Establish and oversee general Club policies in compliance with the Club By-Laws.
- Act as the Club’s general business agent to negotiate and conclude all contracts for the Club except as hereinafter provided.
- Carry board insurance, specifically 1) Directors and Officers and Entity Liability and 2) Employment Practices liability. The policy is not to be less than $1,000,000.
- Assume the responsibilities associated with a Triple Net Lease of the property: 2803 Grindon Ave, Baltimore, MD 21214.
- Board Members will agree to the Club’s Conflict of Interest Policy.
SECTION 2. BOARD ABSENCES
Any director who without proper written excuse or notification absents themself from two successive meetings of the Board of Directors, or from three (3) such meetings during the calendar year, shall be deemed to have resigned from the Board.
SECTION 3. BOARD VACANCIES
The Board of Directors shall have the power to appoint an eligible member to serve the unexpired term of a position vacated by a member of the Board of Directors.
SECTION 4. THE PRESIDENT
The president shall be the chief executive officer and shall:
- Oversee all membership activities, which will include promoting new memberships and maintaining current memberships
- Enforce the rules and general provisions respecting the conduct of the members and the welfare of the Club
- Preside at all meetings of the Board of Directors
- Be ex-officio member of all committees
The president shall appoint:
- Chairman of the Auditing Committee and approve of its members
- A By-Laws Committee and its chairperson
SECTION 5. THE VICE PRESIDENT
The Vice president shall assist the president and in the president’s absence, act as president until the Board of Directors acts pursuant to Section 4 of this article.
The Vice President shall be ex-officio, a non-voting Member of all committees, standing and temporary, except the Auditing Committee, and shall be responsible to the president for the performance of these committees.
SECTION 6. THE SECRETARY
The Secretary of the Club shall:
- Keep the minutes of regular meetings of the Board of Directors and the yearly general meeting. such minutes at all reasonable times to be open to the inspection of members of the Club.
- Issue notices of all meetings of the Club and the Board of Directors.
- Be responsible for the Club records.
SECTION 7. THE TREASURER
The Treasurer shall:
- Be responsible for all monies of the Club and for the deposit of the same in the name of the Club in such depositories as shall be ordered or approved by the Board of Directors.
- Audit, or cause to be audited, the accounts of the Executive Director each month.
- The Treasurer shall obtain and review monthly accounting reports prepared in accordance with generally accepted accounting principles and report to the Board of Directors on the financial matters pertaining to the Club’s operations. The Treasurer may appoint an Assistant Treasurer, approved by the Board, to perform such duties as may be necessary and proper. Such appointment is not intended to relieve the Treasurer of general responsibility for the performance of duties mentioned herein.
- The Treasurer shall prepare, in conjunction with the auditing committee, an annual report showing the financial condition of the Club and its income and disbursements for the preceding fiscal year. The annual report will be made available to the members of the Club through the website and by request. The Treasurer shall present to the members of the Club at the Annual Meeting an interim report for the current year showing the financial condition of the Club.
- In the absence or disability of the Treasurer, the Board of Directors may delegate one of its members to perform during such interim the Treasurer’s duties.
- Will maintain an accurate record of club receipts and expenditures. Club receipts will be maintained in an agreed upon digital format.
- The Treasurer can have check signing capability and has authorizations to make electronic payments and wire transfers on the club behalf.
- Monthly sales tax forms are to be filed with the state government every month by the Executive Director.
- Personal property tax and income tax are to be filed by the Treasurer.
SECTION 8. THE HISTORIAN
Shall be appointed by the president, who should choose a person willing to serve more than one year so that the Historian becomes a link between Boards of Directors and is responsible to oversee the custody of all. The Historian’ records shall include:
- Records of Incorporation, By-Laws and amendments
- Important Correspondence (Official and Congratulatory)
- Minutes of meetings and reports (Annual, Directors, and Committee)
- Publicity and photographs
- Complete file of Club publications
- Biographies and photos of the Board of Directors
- Seniority record of membership
- Minutes of past meetings, and the preservation of non-current material of historical value from the files of all board members and committees.
- Hard copy Permanent files to be housed at the CPC
SECTION 9. MEMBER LIAISON
The Member Liaison shall be a designated representative of the Club members in good standing. This member will be appointed by the President of the Club. The Member Liaison serves as an ex officio non-voting member of the Board of Directors. The Member Liaison shall:
Member Liaison shall attend and take part in Board of Director meetings called by the president or an authorized substitute.
The Member Liaison shall serve as a liaison between the membership and the Board of Directors.
Serve a 1 (one) year term. Terms coincide with the fiscal year.
SECTION 10. REMOVAL FROM OFFICE
Any director may be removed from office at any time by a vote of two thirds (2/3) of the membership who voted. This vote shall be in person or by proxy given at any annual or special meeting of the members.
Any director may be removed from office with or without cause at any time by the affirmative vote of at least four of the five Board of Directors then in office.
SECTION 11. COMPENSATION
No Board Member will receive a salary or any other compensation whatsoever from the Club but will be entitled to reimbursement for all expenses reasonably incurred in performing any duties pursuant to these Bylaws of the Club. For the purposes of this section, compensation shall not be deemed to include any gifts or awards approved by the Board of Directors and given to a Director in recognition of service to the Club. The only exception shall be that the Board of Directors is exempt from paying dues while they are serving on the board.
SECTION 12. COMMITTEES
Ad hoc committees may be established on a temporary basis to provide oversight of a specific issue. They shall be appointed by the Board of Directors after receiving a recommendation from the Board President on the need for the committee and recommendations for its members.
The standing committees shall have such powers and duties as may be delegated to them by these By-Laws or from time to time by the Board of Directors. All actions taken by any committee shall be subject to approval by the Board of Directors.
Standing Committees
Building Committee –
- The Building Committee shall have a continuing responsibility for the execution of major construction and maintenance projects for the Club and for the development of a capital spending plan.
- The Building Committee shall have responsibility to oversee any improvements required to the Club property and beautification thereof.
- The Building Committee shall oversee and supervise the design, construction, reconstruction, major alteration, renovation, enlargement, and major maintenance of the Clubhouse.
Entertainment Committee –
- The Entertainment Committee shall be responsible for organizing and carrying out two (2) special social events for the Club making the arrangements for those events in conjunction with the Executive Director.
- The Entertainment Committee shall recruit and organize Club event volunteers as needed at the discretion of the Executive Director.
- The Entertainment Committee shall communicate with the volunteers, organize, and delegate event night tasks including event registration, admission, and check in.
Fundraising Committee –
- The Fundraising Committee shall be responsible for organizing fundraising events as may from time to time be authorized by the Club, the Board of Directors, or its committees.
- The Fundraising Committee is a standing committee with goals of raising funds to insure the financial viability and stability of the organization.
- Review all previous year fundraising activity and make recommendations for improvements for the new fiscal year.
- Develop an annual calendar for the committee’s activities, including critical dates, milestones and required board actions
- Engage in advocacy and networking.
- Participate in annual special events and other fundraising activities.
- Track and report progress toward fundraising goals to the Board
- Meet as needed.
Auditing Committee –
- The Auditing Committee shall consist of three (3) members in good standing to be appointed by the President. The regular term of office shall be two (2) years; provided, however, that Audit Committee members shall hold office until the appointment of qualified successors.
- The members of the Auditing Committee shall appoint a fellow Committeeperson of their choice to act as Chairperson.
- All three (3) members of the Auditing Committee shall arrange to meet on a date, selected by the Chairperson, before the meeting in January of each year, and quarterly thereafter for the purpose of examining the accounts, vouchers, bank balances, and other papers in connection with the verification of the earnings and expenditures of the Club’s funds.
- They shall submit to the membership at the club meeting held in January of each year, a report which shall include, together with such comments as they deem necessary, the following:
- Statement disclosing the true cash condition of the Club, listing the amount of money in the various banks, and in the hands of the President and the Treasurer: statement showing the receipts and disbursements: statement showing the profit of the bar and the Club proper: statement showing the assets, liabilities, and net worth of the Club.
- The report of the Committee should be submitted by the Chairperson or any member of the Auditing Committee.
- The Committee shall be reimbursed for any expenses incurred in connection with an audit.
- If the membership in any one year wants a CPA for their annual report, they may do so by majority vote at the monthly meeting in March or revert back to the original Auditing Committee.
SECTION 13. GENERAL RULES FOR COMMITTEES
- The Committee Members will elect one of its Members as Chairperson, who will serve for a one-year term.
- In the event that the board agrees by majority vote that a committee is not being effective in their chosen area, the board can appoint 1-2 Directors to help steer the committee.
- If the committee continues to be ineffective after these appointments, the board can dissolve the committee and appoint new members or take the duties on themselves.
- With the exception of the Auditing Committee, The Board of Directors shall establish the number of members of each of the Standing Committees at its annual meeting or at any special meeting called for such purpose. In the absence of such action being taken by the Board, Standing Committees shall have not less than three (3) members.
- Each Standing Committee Chairperson shall have the authority to arrange and call their own committee meetings. The President and Board of Directors shall each have separate authority in directing the Standing Committee Chairperson to call a meeting of their respective committees for such purposes as they may specify.
ARTICLE VII – MEETINGS
SECTION 1. REGULAR MEETING OF THE MEMBERS
The regular annual meeting of the members of the Club shall be held on the third Wednesday of January in each year. Notice of such meeting shall be posted on the website and announced in an email to all members.
SECTION 2. SPECIAL MEETINGS
Special meetings of the members may be called by a majority of the Board at any time, or upon electronic request of ten (10) or more of the members entitled to vote submitted to the Secretary. Except when a special meeting is called for the purpose of changing the bylaws or articles, the Secretary shall call the meeting within thirty (30) days from the date of the request and the Secretary shall give all members entitled to vote fifteen (15) days written or electronic notice thereof. If a special meeting is called to change the bylaws or articles, then the Secretary shall call the meeting within forty (40) days of the date of the request and the Secretary shall give all members entitled to vote thirty (30) days written or electronic notice thereof. Notice hereunder shall state the object of such a meeting and, with respect to a call to change the bylaws or articles, the notice shall include a copy of the proposed amendments. No business other than that stated in the notice shall be transacted at such special meeting.
SECTION 3. QUORUMS AT MEETING OF MEMBERS
Seven members in good standing in attendance shall constitute a quorum at all meetings of the members of the Club.
SECTION 4. VOTING AND PARTICIPATION
At all meetings of the members, all matters other than the annual election of directors (which shall be done exclusively by electronic ballots delivered to the Secretary) and other matters specifically regulated by statute, shall be determined by a majority vote of the members present in person or by proxy.
SECTION 5. ORDER OF BUSINESS
The order of business at the annual meeting and special meetings of the Club and at regular meetings of the Board of Directors shall be:
- Roll Call
- Reading of the minutes
- Report of the Treasurer
- Election or rejection of applicants for membership.
- Reports of Standing Committees
- Reports of Special Committees
- Old Business
- Election of Directors
- New Business
SECTION 6. REGULAR MEETING OF THE BOARD OF DIRECTORS
Regular meetings of the Board of Directors shall be held the third week of every month of the year commencing with January. Dates of future meetings may be altered in the adjournment motion of any given meeting. Any Board of Directors meeting may take place by means of electronic communications, whereby all persons participating in the meeting can receive all communications taking place and can communicate with each other at the same time. Participation in any such meeting shall constitute attendance in person at such meeting. Attendance by electronic communications shall only be utilized when physical attendance is not possible.
SECTION 7. SPECIAL BOARD OF DIRECTORS MEETINGS
Special meetings of the Board of Directors may be called at any time by the president, or upon written request of two or more directors addressed to the Secretary or President of the Club.
SECTION 8. NOTICE OF THE BOARD OF DIRECTORS MEETING
Notice of each meeting shall be sent by electronic means to each member of the Board at least six (6) days prior to the meeting.
SECTION 9. QUORUM AT MEETINGS OF THE BOARD OF DIRECTORS
Three (3) members of the Board of Directors shall constitute a quorum, not including the Member At Large. In the event that a quorum is not present, the meeting will be adjourned to a given date with due notice.
SECTION 10. BUSINESS TRANSACTED
No business shall be transacted at any meeting of the members or of the Board of Directors unless a quorum is present, but the meeting may be adjourned to any given date with due notice.
SECTION 11. PARLIAMENTARY AUTHORITY
All parliamentary procedures not otherwise specified in these By-Laws will be in accordance with Robert’s Rules of Order, latest revised edition.
SECTION 12. MEANS OF COMMUNICATION EQUIPMENT
Meeting with Simultaneous Communication Equipment, The Board of Directors may permit any or all Directors to participate in a regular or special meeting by or conduct the meeting through use of any means of communication by which all Directors participating may simultaneously hear each other during the meeting. A Director participating in a meeting by this means is deemed to be present in person at the meeting.
ARTICLE VIII AMENDING THE BYLAWS
SECTION 1. REGULAR MEETING OF THE MEMBERS
The Bylaws may be amended at any regular or special meeting by a two-thirds vote of the Active Members voting, not including Members abstaining from the vote.
Notice of such proposed amendment, with a written copy thereof, must be given to the Secretary. The Secretary will then read the proposed amendment at the next regular meeting. The President will turn the proposed amendment over to the Bylaw Committee for their findings and recommendations which must be returned by the next regular meeting.
SECTION 2. VOTING ON BYLAWS
After returning from the Bylaw Committee, the bylaw or amendment in its final form shall be read at the next regular meeting by the Secretary and posted on the Club’s bulletin board until the next meeting of the General Membership, at which time the vote will take place. Written notice, containing a copy of the proposed change, will be printed in the Club’s newsletter prior to the meeting at which the vote will take place.
SECTION 3. BYLAW REJECTION
If the proposed bylaw or amendment is rejected, the same shall not be offered for one year.
ARTICLE IX MEMBERSHIP
SECTION 1. MEMBERSHIP DEFINITION
- Membership in the Club shall be available on a non-discriminatory basis and shall be open to the public and non-exclusive.
- Any person, twenty-one (21) years of age or over at the date of application for membership shall be eligible for membership in this Club and may become such under the By-Laws of the Club.
- The membership of this Club shall be composed of Charter and Honorary members.
- A charter member is an active, participating, voting member of the Club.
- An Honorary member is an inactive, non-participating, non-voting member who is accorded membership in the Club merely as a courtesy and show of respect for their position in the Community.
- The probationary fee for membership shall be determined by the Board of Directors during any current year.
- If the applicant is rejected for membership, they shall not be eligible to re-apply for membership until the expiration of one (1) year from the date of the original application. In the event the rejected applicant re-applies for membership and is rejected a second time, then they shall not be eligible for membership at any time thereafter.
- When a member is elected, they shall be notified in writing by the Secretary and issued a member number.
- Application for membership shall be acted upon in order in which they are received.
- Any former member expelled or stricken from the membership roll can re-enter the Club only by submitting to the same requirements as a new applicant.
- Any former member who has resigned in good standing can re-enter the Club by paying dues, provided there is a vacancy in the membership. No initiation fee or back dues shall be charged for a former member.
- The acceptance of membership in this Club shall bind each and every member to uphold all the provisions of these By-Laws.
SECTION 2. DUES
- The dues of this organization shall be in the amount decided by the Board of Directors during any current year.
- The Board of Directors shall have their dues remitted in compensation for services rendered to the Club.
SECTION 3. MEMBERSHIP PROCEDURE
Any person who desires to become a member of this club shall complete an application in such forms as are approved by the Board of Directors, which shall include the name and address of the applicant together with such other information, as the Board of Directors shall require, accompanied by a remittance for the probationary period. Upon receipt of a properly completed application, the applicant shall be issued the next available probationary member number from a pre-numbered register.
The election of new Members shall be managed by the Board of Directors. An applicant must have a majority of affirmative ballots to be elected. No rejected applicant shall be proposed again within twelve months.
Following approval by the Board of Directors the applicant shall be notified of acceptance into the Club and installed as a Member.
No person shall be denied membership in the Club except for reasons that, in the opinion of the Board of Directors, would place the club in harm’s way. Reasons for the rejection of an applicant’s membership include behaviors which place other club members or the club as a whole at risk for injury, negligence, or litigation.
Membership in good standing is required of all members to be eligible to vote and at all elections and attend meetings of the membership
A Member shall be liable to the Club to pay for any property damage or loss as a result of any act or omission of such Member. The Member shall pay such amounts within thirty (30) days after being billed by the Club.
SECTION 4. MEMBERSHIP NUMBER
Membership Numbers: Memberships shall be numbered consecutively and carried on the rolls of the Club according to seniority.
ARTICLE X MEMBERSHIP DISCIPLINE
SECTION 1. MEMBER COMPLAINTS
The Board of Directors on its own motion, or on written complaint of any member, may consider expulsion of any member for cause. This member shall be notified of such consideration in writing and be given an opportunity to be heard by the Board of Directors. Such expulsion for cause will be made by 3 out of 5 member majority vote of the Board of Directors.
When there are interpersonal conflicts between members, the Board may make available a mediation process in an effort to resolve the conflict.
Any member of the Club having a formal complaint to make against a Member for any infraction of these by-laws, the general rules of the club or any other Club rule, for conduct that exhibits poor sportsmanship, or that is otherwise injurious to the welfare of the Club, shall present the same in writing to the Board of Directors. Written complaints must set forth the facts giving rise to the complaint and shall include the names of any witnesses.
SECTION 2. MEMBER DISCIPLINE
After receiving such a complaint, the Board of Directors shall send a copy of the complaint to the named Member. The Board shall thereafter meet as soon as is practical to investigate the complaint. Notice of the meeting shall be given to the named Member, the parties making the complaint, and to the witnesses named in the complaint, if any, at least thirty (30) days prior to the scheduled date for the meeting. All parties so notified, witnesses called by any party, and any other Member in good standing so wishing shall be given an opportunity to be heard at the meeting. The Board may, at its discretion, adjourn or hold such additional meetings as it shall deem necessary to make a determination as to the allegations made in the complaint.
The statements and evidence presented at the meeting shall be reduced to writing and filed by the Secretary with the records of the Club and, except as required by law, shall not be disclosed.
The Board of Directors shall have the power to suspend or expel a member, or impose other penalty, including but not limited to, suspension of the Member from participation in all Club activities. The decision of the Board shall be in writing and delivered to the Secretary, who shall forward copies thereof to the named Member, to the Members who made the complaint, and to the Membership Committee.
In the event that a Member is suspended or expelled in accordance with the foregoing procedures, unless otherwise decided by the Board in its decision, such suspension or expulsion of the Member shall take effect immediately upon notice thereof to the Member, whereupon the Member suspended or expelled shall be deemed deprived of the privileges of the Club, including voting privileges, the use of its facilities, Clubhouse privileges, and participation in its activities in accordance with the terms of said decision.
Any Member who has had their membership revoked in accordance with this Article X shall not be entitled to re-apply for membership in the Club in accordance with these by-laws for one year after revocation of his or her membership has occurred.
ARTICLE XI FISCAL YEAR
The fiscal year shall begin on January 1 and end on December 31 each year.
ARTICLE XII EXECUTIVE DIRECTOR
SECTION 1 EXECUTIVE DIRECTOR HIRING
- The Board shall appoint an Executive Director to oversee the management of the Club.
- The Board of Directors conduct an annual contract negotiation/revision and annual performance review.
- The Executive Director may be removed by 4 out of 5 majority vote of the Board of Directors if the board finds such removal to be necessary for the success of the Club.
- The Executive Director shall receive a compensation package set by the Board of Directors, commensurate with experience, credentials and merit.
SECTION 2. EXECUTIVE DIRECTOR RESPONSIBILITIES
- Operate and maintain the Clubhouse and do all things necessary to carry out the successful operation of the same.
- Have the day-to-day responsibilities for the organization, including carrying out the organization’s goals and policies.
- Establish prices charged by the Club for goods and services in concert with the Treasurer.
- Be responsible for Clubhouse operation’s finances in conjunction with the club treasurer.
- The executive director may purchase equipment, supplies and services up to $2,500.
- Expenses for amounts greater than $2,500 shall require the authorization of the Board of Directors.
- Expenses over $2500 will also require the board to get bids from vendors.
- Be responsible for the operation and proper day-to-day maintenance and cleanliness of the clubhouse.
- Be primarily responsible for the Club’s property and shall oversee all necessary maintenance, supervision, and repairs.
- Have the right of selection, retention, and termination of all employees hired by the club to assist in the normal operations of the Club.
- Be responsible for the organization, promotion and operation of events that are sponsored by the Club.
- Enjoy full membership privileges, including voting at any membership meeting, with no dues being required.
- Not be elected to the Board of Directors.
- The executive director will attend all board meetings, report on the progress of the organization, answer questions of the board members
- And all other duties as assigned